Executive Assistant resume example

This example shows how an Executive Assistant in Bristol can present calendar control, board support and confidential handling as concrete, measurable results rather than a list of duties.

Start with this template

Daniel Okafor

Executive Assistant

Bristol

Professional summary

Executive Assistant with eight years supporting senior leaders in professional services and engineering. Manages complex calendars, board logistics and international travel with discretion. Known for anticipating needs and resolving issues before they reach the executive.

Experience

Executive Assistant to the Chief Operating Officer · Severn Valley Engineering Group
2020 – Present
- Managed a COO calendar of about 25 weekly meetings, protecting two focus blocks per week and cutting double-bookings to near zero
- Coordinated quarterly board meetings for nine directors, issuing secure papers five days ahead and recording minutes approved without major amendment
- Streamlined expense reporting in Concur with a monthly reminder process, reducing late submissions across the leadership team by roughly a third
Personal Assistant to the Managing Partner · Harbourside Advisory Partners
2016 – 2020
- Arranged 30+ client trips a year across the UK and Europe, building itineraries with contingency options that kept missed connections rare
- Drafted correspondence, briefing notes and slide decks for client meetings, which the partner used with minimal editing after the first quarter
- Maintained confidential partner and HR files with restricted access, passing two internal audits with no findings

Skills

Calendar Management · Board Meeting Support · Minute Taking · Travel Coordination · Expense Reporting · Confidentiality · Stakeholder Communication · Microsoft Office 365 · Event Planning · Concur

Education

BA, Business Administration — University of the West of England (2015)

This example is fictional and written for illustration. Replace every name, company, date and number with your own facts.

Name the seniority you support, such as COO or Managing Partner, so readers can gauge the scope of your judgment and access.
Quantify calendar volume, trip counts or board size to show scale without breaching confidentiality.
Describe outcomes of your processes, such as fewer late expense claims, rather than only saying you handled expenses.
List tools by name, such as Concur, Teams or Office 365, in skills and bullets so recruiter searches match.
Show discretion through the type of material handled and controls used, never by naming sensitive details or people.

How do I show confidentiality on an Executive Assistant resume?

Mention the kinds of material you handled, such as board papers or HR files, and the controls you applied, like restricted access. Avoid naming specific matters, and keep the wording factual.

Should I include a CAP certification?

If you hold it, list it in skills or education with the year. It can support your credibility, but employers weigh it alongside experience, so it is not a substitute for concrete results.

How long should an Executive Assistant resume be?

One to two pages is typical. Lead with your most recent role and the executives you supported, and trim older duties to a line or two so the strongest evidence stays prominent.