Administrative Assistant resume example

This example resume shows how an administrative assistant in Manchester can present calendar, correspondence and records work with concrete, modest outcomes rather than a list of duties.

Start with this template

Alex Morgan

Administrative Assistant

Manchester

Professional summary

Organised administrative assistant with six years supporting senior managers and small teams. Skilled in calendar management, minute taking and document control, with a steady record of keeping offices running smoothly and information accurate.

Experience

Senior Administrative Assistant · Northgate Property Services
2021 – Present
- Managed diaries for three directors, resolving scheduling conflicts and cutting double-booked meetings to near zero across the first year
- Prepared board packs and meeting minutes, issuing final minutes within two working days of each meeting
- Introduced a shared filing structure in SharePoint, reducing time spent locating contracts and client records for a team of 15
Administrative Assistant · Pennine Care Partners
2018 – 2021
- Handled a shared inbox of about 60 daily enquiries, routing urgent matters to managers and answering routine requests the same day
- Coordinated travel and expense claims for a team of 10, checking receipts against policy and reducing returned claims by roughly a third
- Organised four staff training days a year, booking venues and catering and collecting feedback that shaped the following programme

Skills

Calendar Management · Microsoft Outlook · Microsoft Excel · Microsoft Word · PowerPoint · Minute Taking · Travel Coordination · Expense Reporting · Records Management · Confidentiality

Education

BA (Hons), Business Administration — University of Salford (2018)

This example is fictional and written for illustration. Replace every name, company, date and number with your own facts.

Name the tools you used for each task, such as Outlook for diaries or Excel for expense tracking, so recruiters searching by software can find you.
State how many people's diaries or inboxes you managed; the scale shows the level of responsibility you carried.
Pair each routine task with a result, like minutes issued within two days or fewer returned expense claims.
Mention confidentiality through specifics, such as board papers or HR records, without naming sensitive details.
Show process improvements you made, like a new filing system or booking template, to separate yourself from duty-only lists.

How long should an administrative assistant resume be?

One page is usually enough for under ten years of experience, and two pages is acceptable for longer careers. Keep recent roles detailed and trim older ones to a line or two.

Should I include soft skills like organisation?

Show them through evidence instead of listing them. A bullet about managing three directors' diaries or issuing minutes quickly demonstrates organisation more convincingly than the word itself.

What if I have no formal admin job yet?

Use volunteering, student society roles or part-time work where you handled scheduling, records, or enquiries. Describe the tasks and tools plainly, and include any relevant software training.